Rostering and Scheduling Solution

Do you find planning rosters and schedules a bit of a headache you could do without? Cleaners, housekeepers, trainee managers, bar staff, restaurant staff, porters and receptionists - it's enough to keep you busy all week. Especially, if anyone calls in sick or doesn't show up for work.

Flexible shift arrangements are required by many organisations in order to maximise productivity, to provide excellent customer service and to manage employee work-life balance. This particularly applies to the service industry (Hotels/Hospitals/Department Stores). Why manually prepare your shifts and rosters when you can save time, reduce costs and maximise employee productivity with Softworks new Workforce Scheduling Rostering System?

RosterWise (Advanced Employee Allocation) is an easy to use solution that allows Managers and Supervisors to view the number of employees due to start at a particular point within the working day and the duties to be worked within a shift in a particular, ward, department or section of the business.

With RosterWise (AEA) it is very easy to build rosters, as you need them e.g. as staff are required for scheduled tasks, day or night duties. The system also gives the flexibility to make amendments to rosters and schedules in the event of change i.e. sickness, leave, absence etc. Available in both a desktop and web version, RosterWise (Advanced Employee Allocation) is perfectly designed to help streamline and automate your employee Time & Attendance whilst giving you budgeted V Actual cost analysis. RosterWise (Advanced Employee Allocation) integrates with Softworks easy to use comprehensive and yet flexible Time and Attendance solution, to provide a complete workforce solution.

In brief, our Roster Module - RosterWise (AEA):

ROSTERING ALLOCATION SCREEN

The Rostering Allocation Screen allows users to view the number of employees due to start at a particular point within a working day and the duties to be worked. It also enables Managers to identify skill sets, show skill gaps and cost out rosters compared to budgeted payroll.

At a glance, on one screen, Managers can see who is scheduled to work and when, without scrolling through the working records of many employees in a particular department. With this information, managers can instantly see who may be available to work, what skills they have, and how they fit in with what jobs/roles/tasks have to be completed. Should extra staff be required to carry out highly skilled tasks, a Manager can instantly see who is available with the relevant skills to complete the job or task. Rosters can also be quickly and temporarily changed to meet new requirements and unplanned events.

ALLOCATION SUMMARY SCREEN

With the Allocation Summary Screen, HR and Payroll can view detailed analysis of the monetary breakdown associated with a particular roster should employees work exactly to the allocation as designed. Payroll can also view the over time bill in the premium section and view the costs associated with the rostered tasks in the post section.

WEEKLY PERIOD PLAN

In a working environment where a minimum number of regular tasks are required to be covered by staff over a week, month, year, the Weekly Period Plan gives management full visibility of what those tasks are and how many need to be filled on a particular day . Plans of arbitrary length can also be set up to be re-used as a template for regular, rotating task allocation.

EMPLOYEE SELF SERVICE

Is a "bottom-up" approach to scheduling work, giving staff more control over the pattern of their working week. Parameters are set, by agreeing in advance the levels of staff and skills mix required throughout the working-day. With Self-Rostering, Supervisors and Managers can work out the number of staff and type of skills needed each day and staff can put forward to times and days they would like to work. This information can then be used to compile shift patterns that match individual preferences as closely as possible, while maintaining agreed levels of cover at all times.

RosterWise, from Softworks Computing is an easy to use, flexible and powerful solution. Ideal for workforce scheduling in hotels, hospitals, department stores and manufacturing, it allows supervisors and managers to view, at a glance, all current and future staffing schedules. In the event of a staff absence or holiday, rosters can be quickly and easily amended to accommodate new staff as required. No more rubbing out. No more tippex. Just easy to view computerised rosters that make your management team more efficient, more productive and better able to look after your core business, your customers.

Through detailed reports the roster module, together with our time and attendance solution, enables you to track absenteeism and build a clear picture of employee time, attendance, overtime, flexi-balances and holiday leave, while at the same time complying with legislation such as The Working Time Directive. By interfacing with your HR and Payroll Systems it also becomes easy for payroll staff to check that the hours scheduled for employees were actually worked.

A computerised system, like RosterWise, also makes it easy for you to schedule rosters for part time and seasonal staff. When it's hard to hold on to key staff, the ability to offer them flexible working hours may just be the incentive they need to stay.

Download the Rosterwise pdf